We are BE Creative Network (“we” or “us”), a company registered in England and Wales. Our company registration number is 11577585 and our registered office is at 9 Fishers Lane, Chiswick, W4 1RX
- Our responsibilities
For the purpose of the applicable Data Protection Legislation, we are the data controller of any personal data we process. As a data controller, we are responsible for ensuring our systems, processes, suppliers and People comply with Data Protection Legislation in relation to the personal data we handle.
We take personal data breaches very seriously, and are required to notify the Information Commissioner’s Office in the event of such a breach.
When using, collecting and disclosing personal data, we follow the key data protection principles.
We have policies, procedures and records to demonstrate compliance with the principles, as further detailed in our Data Protection Policy.
- How we collect, use and disclose your personal data
Date is collected for the purposes of judging candidate suitability, before the signing of a contract of representation. Once a contract has been signed the data collected will be used for the purposes of promoting the Model, inline with what is agreed and signed up on within the contract of representation.
- Transfer of Data between Jurisdictions
Personal data may be transferred to one of our Mother Agents for the purposes of fulfilling our obligations to our Models, Talent and Clients. We also use a number of suppliers in connection with the operation of our business and they may have access to the personal data we process. For example, an IT supplier may see our personal data when providing software support, or a company which we use for a marketing campaign may process contacts’ personal data for us. When contracting with suppliers and/or transferring personal data to a different jurisdiction, the firm takes appropriate steps to ensure that there is adequate protection in place and that the principles are adhered to.
- Your rights
Personal data must be processed in line with an individual’s rights, including the right to:
- request a copy of their personal data;
- request that their inaccurate personal data is corrected;
- request that their personal data is deleted and destroyed when causing damage or distress; and
- opt out of receiving electronic communications from us.
Our People must notify or inform the Data Protection Manager immediately if they receive a request in relation to personal data which the firm processes.
The Data Protection Legislation gives you the right to access information held about you. Your right of access can be exercised in accordance with the Data Protection Legislation (as applicable).
Information security is a key element of data protection. We take appropriate measures to secure personal data and protect it from loss or unauthorised disclosure or damage. Our policy and approach to information security is contained within our Data Protection Policy.
- Contacts and complaints
You should direct all complaints relating to how the firm has processed your personal data to the Data Protection Manager.
Our People must inform the Data Protection Manager immediately if they receive a complaint relating to how we have processed personal data so our complaints procedure can be followed.
Clients: any person, business or other organisation who engages, or is looking to engage, the services of our Models & Talent.
Controller: a personal/organisation who determines the purposes for which, and the manner in which, any personal data is processed.
Data Protection Manager: an individual who is responsible for ensuring compliance with data protection legislation, including training staff, conducting internal audits, implementing internal policies and being the first point of contact for the Information Commissioner’s Office.
Data Protection Policy: our internal data protection policy which sets out how we keep personal data secure, including technical measures (e.g. encryption of personal data, restricted access to personal data, monitoring and testing systems for unauthorised access , backups of personal data), roles and responsibilities of individuals and the scope of protection.
Models & Talent: models & talent who have engaged, or are looking to engage, our modelling agency and/or management services and are, or are considering being, represented by us.
Mother Agencies: model agencies in jurisdictions outside of the UK who have engaged us to provide modelling agency services on their behalf in the UK.
People: all people providing services to or working for us, including but not limited to our employees, directors, members, and contractors.
Personal data: information (including opinions) which relates to an individual and from which he or she can be identified either directly or indirectly through other data which we have or are likely to have in our possession. These individuals are sometimes referred to as data subjects.
Personal Data Breach: a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed by an organisation electronically. A personal data breach may mean someone outside the organisation gets unauthorised access to personal data, but a breach can occur if there is unauthorised access within the organisation or if an employee accidentally alters or deletes personal data.
Principles: the core data protection principles underlying the Data Protection Legislation, which specify personal data should be: processed lawfully, fairly and in a transparent manner; collected for specified, explicit and legitimate purposes; adequate, relevant and limited to what is necessary; accurate and, where necessary, kept up to date; kept for no longer than is necessary; processed in a manner that ensures appropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. Additionally, organisations must adhere to the principal of accountability.
Process: the ‘processing’ of personal data captures a wide range of activities, and includes obtaining, recording and holding personal data and performing any operation of the personal data (including erasure/destruction).
Processor: any person (other than an employee of the data controller) who processes the data on behalf of the data controller.
Third party: a person, organisation or other body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.